Budgeted resource – Saving Budget to your project

Sometime during planning and even in executing you have been assigned some budget by company irrespective of what is actually needed to your project, for example your dept. can only spend X amount of euro in particular fiscal year or X amount of hours or X amount of material. Sometime it makes sense that we keep note of this while we do our planning.

Let us say we have 100 days and 80,000 Eur approvals from management and if the project plan or actual is more than this value we need extra approvals from top management. It is important to save this in our project

To do this we need create Budget Resources.

Go to Resource sheet and create two different resources, Budgeted_Cost of type cost and Budgeted_days type work.

To do this double click on empty line in resource sheet and in Resource Information tab select type as “Cost” and check “Budget” checkbox.

Adding Budgeted Cost Resource

To create Budgeted_days resource, follow the same steps but select the type as “Work”
You will see for this type of resource the “Resource Availability” will be disabled.

Adding Budgeted Work

Also you will see that cost tab is deactivated. The standard rates are not available. Reason it has the special purpose we will see this soon.

Budgeted Resources

Now you created the budgeted resource now it is time to assign them. One thing you must always remember that you cannot assign the budgeted resources to any task or even to summary task.